Students
Students
Students
Welcome to the Clinic Match Student Module.
Use the link below to browse and select your projects.
Note: It is recommended that you use Chrome or Firefox for browsing projects. Ensure you are signed into your account using Rowan credentials.
Student FAQs can be found at the bottom of this page.
New to Clinic Match? Review the content below.
Key Dates
| Event | Date |
| Faculty Submission Opening | 9 am, Sunday, January 5th |
| Student Submission Opening | 9 am, Sunday, January 19th |
| Student Submission Closing | 9 am, Wednesday, January 22nd |
Discipline Managers (DMs)
| Discipline | Manager (Email) |
| Mechanical Engineering (ME) | Dr. Bakrania (bakrania@rowan.edu) |
| Electrical & Computer Engineering (ECE) | Dr. Chakraborty (chakraborty@rowan.edu) |
| Civil Engineering (CEE) | Dr. Mantawy (mantawy@rowan.edu) |
| Chemical Engineering (ChE) | Dr. Stanzione (stanzione@rowan.edu) |
| Experiential Engineering Education (EXE*) | Dr. Mallouk (mallouk@rowan.edu) |
| Student Manager | Glen Vosgerichian (vosger93@students.rowan.edu) |
*Note: “EXE” in the clinic match portal is the ExEED Department
The Process
1. Faculty Input. Professors propose their clinic project ideas at Professor Clinic Request form prior to the start of the term. They specify their student needs with either: (a) the number of students from each engineering discipline, or (b) the total number of students, regardless of their engineering discipline. Professors begin submitting about two weeks before students can request projects. This submission process can continue until the first clinic day.
2. Project Sign-up. Students will select 8 unique projects that interest them using the browse/select projects site. Students can edit their responses up until the listed sign-up deadline. This will not affect their place in line, so submitting early is preferred.
3.Project Discussion. Professors and faculty can use the first clinic period (12:30pm to 3:15pm on Tuesday) to pitch their projects. Additionally, during Fall semesters, the second clinic period may be used for pitches. It is recommended that students attend to learn more about the opportunities and ask questions.
4. The Match. The clinic sorting algorithm is executed after the given deadline for student submissions. This algorithm automatically assigns students to projects based on a set criteria. The details of the criteria are provided below. It is in your best interest to familiarize yourself with the criteria.
5. Broadcast. Discipline Managers (DM) make final adjustments to the Match within their departments. These adjustments are typically minor. On the Thursday of the first week of classes, the results are broadcast to faculty and students. Students report to their assigned clinic faculty to begin their projects.
Sample Project Information
*Note: “EXE” in the clinic match portal is the ExEED Department
Algorithm Details
The Criteria. The Clinic Match algorithm assigns students based on a priority criteria.
- The highest priority goes to students specifically requested by the faculty. If you convince the professor to request you for a project AND you list the same project as your top choice, the match is almost guaranteed. In rare cases, Discipline Managers (DMs) may still reassign you based on departmental needs.
- Seniors have a higher priority than juniors.
- Students with experience on the project have priority over new applicants.
- If all criteria are the same for two students, priority goes to the one that submitted the form earlier. So get in early.
Match Outcome. Unfortunately, there is no guarantee to get one of the eight choices. If all the student requests are filled with higher priority students, or the sign-up form was not submitted, students will be initially unassigned. The DMs will then assign students to a project as they see fit. If you notice mistakes or concerns with your final assignment contact your DM first.
Guided Selection. Use the project information to identify popular projects with high Popularity Index (P.I.). It is better to choose a less popular clinic project that still holds your interest rather than risk being assigned to any open project during the manual assignment process.
Frequently Asked Questions
How can I increase my odds of getting into a project?
To enhance your chances of being selected for a project, reach out to the faculty advisor overseeing it. You can easily do this by clicking on the advisor's name within the project viewer.
If you designate their project as your top preference and they extend an invitation to join, your acceptance into the clinic is highly likely.
It's crucial to note: Allocating all eight of your choices to a single project does not improve your chances of being accepted into that particular clinic.
If you designate their project as your top preference and they extend an invitation to join, your acceptance into the clinic is highly likely.
It's crucial to note: Allocating all eight of your choices to a single project does not improve your chances of being accepted into that particular clinic.
What does P.I. mean?
Popularity Index. This indicates the number of students who chose a particular project as their top preference.
Help! The website to select projects is not working for me!
Firstly, please ensure you are using either Firefox or Chrome browsers.
If you're still unable to access the website, you can alternatively view both the form and the project viewer separately.
If this solution doesn't work, try using a private browsing mode (CTRL+SHIFT+N in Chrome) and sign in from there.
How do I switch sections inside banner?
Follow the following guide:
- Visit Section Tally
- Select the term
- Select your clinic advisor for professor and search
- Find their section of JR/SR clinic
- Note down the CRN
- Navigate to Banner Registration
- Select "Register for Classes"
- Select the term and continue
- Perform Add/Drop
- Drop old clinic section by selecting DROP from menu
- Go to the Enter CRN tab
- Enter in CRN you noted down
- Register for that course
Can I edit my response?
Absolutely, in fact, you're encouraged to do so.
Your position in the queue remains constant regardless of whether you edit your response. Thus, it's advisable to submit your response as early as possible.
I forgot to submit the form! What do I do now?
Contact your Discipline Manager, who can be found on this page. However, please note that there is currently no guarantee of securing a specific project at this time.
Where do I go when I get assigned a clinic?
You should recieve an email from your clinic advisor(s) regarding where you will meet. Please be patient.
When do I need to be there for clinics?
Typically, you are required to be there Tuesday and Thursday from 12:30 pm to 3:15 pm. Please contact your clinic advisor(s) for any scheduling questions.
On the first day of clinics, do I need to attend and where?
Project pitches will take place on the first day of clinics. You will receive notification via email regarding the details.
I do not like my assigned project, what do I do?
Students are encouraged to discuss their selections with the faculty to have a clear idea of what the project entails. However, some students still find themselves in a place where they do not like their projects. Unfortunately, there is very little that can be done at this point. You should discuss the project scope with your faculty advisor and discuss how you may contribute better. Consider this as an opportunity to tailor your experience to your liking.
I do not see my name in the broadcast, who should I contact?
Please reach out to your Discipline Manager as listed above. However, please be aware that there is currently no assurance of securing a specific project at this time.
I need a pre-requisite override, what do I do?
Pre-requisite overrides can be approved by your academic advisor or your transfer advisor. Ensure you explain your situation and provide the Banner ID for reference.
I am a BME student. Do I submit my choices?
The Biomedical Engineering (BME) Department uses their own system to assign students. If you are a BME student you must follow their own process and avoid the Clinic Match process entirely. If you are non-BME student and want to work on a BME project, you will select the BME-specific project on Clinic Match.